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Wellington
Fields Hixon Allotment
Wellington Fields Allotment Development Plan 2015/16
(Draft)
Cultivating Hixon’s Future Growing for Fun
Key Drivers:
1. Partnership to attain the maximum improvements of the allotments for plot holders; (Partnership with the Parish Council, Land Owner, Local Societies, National Association and others.
2. Growing safe and healthy, fresh fruit and vegetables locally;
3. Good access, good security, well maintained pathways, adequate water supply, sufficient storage facilities, good facilities, adequate site drainage and freedom from neglected plots;
4. Opportunities and encouragement to individuals and communities wishing to be involved in the cultivation and management of allotments;
5. Effective and appropriate allocation of resources; fair, open and equitable treatment and safe tenure;
6. Opportunities for developing gardening skills;
7. Encouragement and support to sites to develop self-management;
8. Fair and transparent charges and rents for allotments and allotment services;
Areas discussed with the Plot holders at the AGM: (Themes)
1. Premises and Allotment Environment
2. Finance
3. Health and Safety
4. Communication and Partnership Working
5. Advice and Guidance
6. Social and Fund Raising
Wellington Fields success in delivering the Strategy Objectives will be measured against:
Customer satisfaction with the allotment site;
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Safe Knowledgeable Growers;
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Total occupation levels;
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Ease of access for different groups in the
community;
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Average waiting time for plots;
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Value for money.
PREMISES AND ALLOTMENT ENVIRONMENT
Theme 1
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Objective
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Actions
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Outcomes
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Lead /Who
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Priority
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Cost
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When
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Rag Rating
Green/ Amber/Red
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1a)
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To provide
a shelter for plot holders for storage, social facilities, a shop
and other facilities.
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Check with the land owner the position re the present building.
Decide the type of building required.
Discuss match funding with the Council.
Explore other funding sources e.g. National lottery.
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A strategy determined with a specification for the building.
A plan devised re the development of this shelter
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Secretary
Committee
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2
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To be
investigated
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Summer 15
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1b)
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To improve
the layout of the existing composting area.
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Plan to be created
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A plan to be submitted to the Allotment Committee
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Alan
Hartley
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3
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To be
indicated in the submission
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Summer 15
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1c)
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To improve
the drive way making the entrance safe and resolving the health and
safety issues crossing Egg Lane and preventing the pedestrian slip
hazards/vehicle entering issues.
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Letter to be written to the Parish Council requesting this work.
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Safe and improved access
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Allotment
Chair /Parish Council
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1
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Taken from
the set aside funding
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To be
within this plans cycle
Summer 15
to Spring16
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1d)
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To
maintain the paths ensuring the hard core surface
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A site survey to occur checking the state of the plot paths
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Actions to be communicated
to the Council via the innovations/
liaison
group.
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Parish
Council
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2
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Taken from
the Parish Council Fund
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Summer 15
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1e)
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To ensure
all tap systems work effectively.
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A site survey to occur checking the state of the taps requiring
repair.
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Actions to be communicated
to the Council via the innovations/
liaison
group.
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Parish
Council
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2
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Taken from
the Parish Council Fund
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|
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1f)
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To ensure
biodiversity through wild flower areas attracting bees and other
pollinators
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Use the site survey to look for these opportunities
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Plot holders
benefit from the pollination of crops with greater
yields.
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Allotment
committee
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4
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No initial
costs
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Summer 15
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1g)
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To provide
bark chippings for the plot holders as mulch
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Local bark chippings to be sourced.
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Plot holders have access to mulch with the impact of:
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Less
watering required.
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Weeds
reduced.
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Alan
Hartley
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4
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To be
explored
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Summer
15/Spring 16
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FINANCE
Theme
2
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Objective
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Actions
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Outcomes
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Lead
/Who
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Priority
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Cost
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When
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Rag
Rating
Green/
Amber/Red
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2a
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Annual
Review of rents
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Rents
to be reviewed each year prior to the AGM. A proposal to be put to
all plot holders.
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Equitable
affordable rents to be clearly communicated and achieved.
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Treasurer
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1
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0
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AGM
June 16
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2b
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Bids
/Match funding for committee priorities to be made.
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Sources
of external to be identified for specific projects.
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Allotment
events supported
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Treasurer
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2
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0
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Summer
15/Spring16
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2c
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To
have fundraising events /CF social
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The
committee to devise a programme of events to raise money for the
improvements required.
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Social
events lead to a pot of money to support innovations.
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Committee
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2
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To
be determined
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Summer15/
Spring16
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HEALTH AND SAFETY
Theme 3
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Objective
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Actions
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Outcomes
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Lead /Who
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Priority
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Cost
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When
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Rag Rating
Green/ Amber/Red
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3a)
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To create
risk assessments for the use of equipment e.g. Strimmer
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To list
the activities requiring risk assessment and create some actions
related to this.
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Safe use
of equipment and plot holders trained for specific heavy duty
equipment.
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Chairman
-Simon
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1
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To be
determined by the initial action
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Summer 15
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3b)
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To have
training for plot holders on certain types of heavy duty/dangerous
equipment
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To list
the activities requiring risk assessment and create some actions
related to this.
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Plot
holders work safely
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Chairman
-Simon
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1
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To be
determined by the initial action
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Summer/
Spring16
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3c)
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First Aid
Training
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To
identify who would like to take part. Use the Parish Council
Training.
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Qualified
First Aid people available.
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Mark
Pearce
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2
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Parish
Council funded
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?
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3d)
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Supportive
Plot Checks 1 per year
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To check
the plots periodically to ensure any potential issues are managed
e.g. weeds, blight, pests.
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Plot
holders supported with issues ensuring all other plots are not
impacted upon.
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Committee
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1
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19th
August
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Summer
15/16
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3e)
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Watering
Rota/Volunteers
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To set up
system supporting watering for individuals and helping plot holders who are ill and unable to work the
plots over a short period.
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Plot
holders benefit from mutual support
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Committee
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2
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Time
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Summer
15/16
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COMMUNICATION AND PARTNERSHIP WORKING
Theme
4
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Objective
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Actions
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Outcomes
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Lead
/Who
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Priority
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Cost
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When
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Rag
Rating
Green/
Amber/Red
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4a)
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Work
with the Parish Council to develop a capital funds pot for
innovations.
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Liaison group to meet with the council to establish joint working.
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Meetings
on a regular basis to achieve the establish a working fund. A parish
counsellor to act as regular liaison person attending innovation
meetings.
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Chair
of the Allotment Committee
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1
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0
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Summer
15
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4b)
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Partnerships
to be developed with other allotment groups. Haywood Allotments,
Produce Guild.
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Establish a contact list and activities/
Interactions required.
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Joint
Activities established/
Competitions
/advice and guidance.
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Allotment
committee
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3
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0
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Summer/
Spring16
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4c)
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Develop
a new Face Book Page and system of administering. Make people aware
through the Compass. Committee members’ info on here and on the
noticeboard.
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To develop and establish putting this in place and sharing with
membership.
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Regular
articles, news to be communicated.
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Allotment
Committee
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1
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0
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Summer
16
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ADVICEAND
GUIDANCE
Theme 5
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Objective
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Actions
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Outcomes
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Lead /Who
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Priority
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Cost
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When
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Rag Rating
Green/ Amber/Red
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5a)
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A Fact
Sheet of important information to be prepared for new plot holders
but trialled on existing.
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Information
to be defined e.g. committee members, rules, rent, safety, social
help and support.
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Well informed plot holders a good induction and support to all new
members.
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Committee?
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2
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Cost of
printing?
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Summer 15
in preparation for Spring 16
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5b)
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Annual
Planner for growing on the website
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A year
planner to be created by the committee
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Chris
Hilton
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1
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Time
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Spring16
but information on the Face Book as an interim.
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5d)
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To improve
plot holder information
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An
e-newsletter to be created but paper copies to be provided for
members without ICT.
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Well informed plot holders and contributions to the e-newsletter by
all.
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To be
decided
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2
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Time
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Spring 16
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SOCIAL
AND FUNDRAISING/Additional
Theme
6
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Objective
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Actions
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Outcomes
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Lead
/Who
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Priority
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Cost
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When
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Rag
Rating
Green/
Amber/Red
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6a)
6b)
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To
have a range of Social events and activities to improve information
and develop relationships both internally and with the community. To
raise funds. CF finance.
Additional
To
develop a memorial garden for the Hixon Rail Disaster
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A
range of activities to be developed. Initial
e.g.
Open day, Quiz, Gardening Experts, Competitions, Gardeners Question
Time
Discussion
at a future meeting.
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Funds
raised
People
get to Know who is who.
Community
aware of the resource and new plot holders found where appropriate.
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Committee
Committee
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2
3
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To
be investigated
To
be investigated
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Summer15-16
19th
August to discuss
A
future meeting
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