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Latest News.
Minutes of the Committee meeting held on
Tuesday 17th September 2024
at the Bank House.
Present: Simon Ellin, Jane Garner, Karen Appleton, Mark Connell, Alan
Hartley, Dave Jones.
9.24.1 Apologies: Julie Hilton
9.24.2 Previous minutes and matters arising.
The minutes from 27th June 2024 were agreed and signed by the chairman.
Toilet signs – Simon will get a sign for the toilet door.
Hedge – Dave has trimmed the hedge by the gate so that the gate
can be pushed open more easily.
Perimeter fence – The fence on the right hand side of the site is
leaning again. Jane will contact Catherine. SE, JG.
9.24.3 Financial report (13th August 2024)
WFA total funds - £4,708.06
Memorial Garden funds - £575.31 which includes a recent donation
of £150.00 from Robert Wynn & Sons
It was agreed that WFAA joins Garden Organic for one year at a cost of
£39.00.
One tenant has yet to pay for their allotment and will be contacted.
9.24.4 AGM.
The AGM went well with a reasonable attendance by plot holders.
9.24.5 Plant sale. (22nd September)
The forecast for Sunday isn't good and so we will use the Hall if the
weather is wet.
We will begin to set up at 9.00am and when the plants and trees will be
moved from the site to the Hall.
It was agreed that as we have a very healthy current account, the money
raised will again be donated to the CFRs. Chris will be asked to put
this on Face Book.
Karen will organise the float. We will also sell CFR raffle tickets and
tickets for the event in the Hall in October.
9.24.6 Vacant/uncultivated plots and waiting list.
There is no-one on the waiting list, but two people have taken two
recently vacated plots.
Jane has written to several plot holders about the state of their
allotments, but has had very little response. Those concerned will now
be given a deadline of three weeks to clear and/or cover their plots, or
they will be re-possessed and covered, along with the one other vacant
plot.
Karen will look into buying some damp proof membrane which should be
effective in getting rid of weeds. JG, KA.
9.24.7 Social area + possible wildlife area.
Decorative gravel has now been laid on the area at the bottom of the
site.
It was suggested that the neglected plot in the middle of the site could
be used as a managed social/wildlife area. This will be discussed again
in the spring, after it has been covered with a more effective membrane.
We will also look at installing some sort of trellis around the toilet
in the spring.
9.24.8 Composting – future actions
A meeting will be arranged to discuss options for refurbishing the bays,
beginning with the right-hand side. John Martin, Pete, Simon, Alan etc.
will be invited to meet at the site.
9.24.9 Overgrown trees.
Karen has looked at all the trees on the site and some have become very
overgrown. The plot holders concerned will be asked to cut them back to
2m in height or even remove them altogether.
Alan will remove the tree on the vacant plot. JG
9.24.10 AOB
HMRC – Simon has spoken to someone at HMRC about the registration
and it seems that we will have to comply, but more information is still
needed.
Taps – Dave suggested that all the taps be fitted with a feed to
the tank and another free tap for hand washing etc. This was agreed and
Dave offered to find out the costs.
Covers for troughs – Dave also offered to make a trial cover for
one of the troughs to try to keep the water algae-free.
Polytunnels – It was agreed that small polytunnels could be
installed on individual plots, but that there is a danger of damage from
strong winds, so they would be installed at the plot holder's own risk.
Ragwort – In the next email to plot-holders, Jane will ask them
to remove any ragwort from around the site.
Next meeting: Tuesday 19th November at 7.45 in the Bank House
Minutes of the Committee meeting held on
Tuesday 27th June 2024
at the Bank House.
Present: Simon Ellin, Jane Garner, Karen Appleton, Julie Hilton,
Alan Hartley.
6.24.1 Apologies: Mark Connell.
6.24.2 Previous minutes and matters arising.
The minutes from 7th May 2024 were agreed and signed by the
chairman.
The bug hotel - This has now been filled.
Parking signs – The reverse parking signs have been installed.
HMRC – Simon has spoken to a tax expert and has arranged an
appointment to sort things out.
6.24.3 Financial report.
None as the accounts are being audited.
6.24.4 AGM.
Rents will be frozen for 2025/6.
It was agreed that we join Garden Organic initially for 12 months, at a
cost of £39.00.
6.24.5 Vacant/uncultivated plots and waiting list.
There is one vacant plot which needs a great deal of work and which has
been covered.
There is no waiting list.
Jane will write to the plot holders of two allotments which have been
rather neglected. We will offer to cover one of the plots.
It was suggested that we hire a skip so that plot holders can get rid of
any large items. This was put on hold while we find out how much needs
removing and because of the risk of items being brought from off the
site. JG
6.24.6 Plot inspections.
The inspection has been done.(6.24.5)
6.24.7 Social area and possible wildlife area.
The hardcore has now been scraped back and Simon will order the
decorative stones.
SE
6.24.8 Memorial garden.
New plants have been bought for the Memorial Garden and it looks very
good. Simon was thanked for strimming around the garden, in preparation
for the dedication of the new church window.
Duncan and Mary Lowe have very generously donated a new strimmer to the
allotments and Jane will write to thank them. JG
6.24.9 Composting toilet.
It was decided that the external lock be removed from the toilet as it
is felt to be unnecessary.
6.24.10 Calculating rents.
All pro rata rents will be calculated by the agreed process and any
difference will only be by committee decision.
JG
6.24.11 Composting workshop – future actions.
It was agreed that the compost bays badly need work, but it was decided
that they will be left as they are until the autumn when the finished
compost will be emptied and the other closed. We will then be better
able to assess what needs to be done.
6.24.12 AOB.
Bucket – John will be asked to empty the tractor bucket.
WhatsApp – It was suggested that a WhatsApp group be set up for the
committee. This would be useful, but we need to ensure that all
committee members would be able to access it.
JG
Minutes of the Committee meeting held on
Tuesday 7th May 2024
at the Bank House.
Present: Simon Ellin, Jane Garner, Karen Appleton, Julie Hilton,
Mark Connell.
5.24.1 Apologies: Alan Hartley, Mark Connell.
5.24.2 Previous minutes and matters arising.
The minutes from 27th February 2024 were agreed and signed by the
chairman.
The bug hotel - This is now in place but needs filling with twigs
etc.
Parking signs – Simon has ordered some signs which will cost
£30-£40.
Report to PC – Simon has delivered his annual report to the PC
and it went well with no questions.
5.24.3 Financial report.
Account balance (12th April): £8,076.26 (which includes £901.73 for the
Memorial Garden Fund).
Total WFA funds: £7,184.53
Garden Organic has now been paid £385.00 for the composting workshop in
June.
We have had notification from NAS that the association will have to
register with HMRC because we're not a limited company. Simon will ring
HMRC to sort it. SE.
5.24.4 Vacant/uncultivated plots and waiting list.
There are two vacant plots and no waiting list, so Simon will put an
advert in Compass and take some leaflets to Roseacre Nursery.
We might have to ask the PC if we can extend the catchment area to
include the Haywoods, as it's possible that we have reached saturation
point, with very few local people showing an interest. SE.
5.24.5 Plot inspections.
We will have a plot inspection in a couple of weeks to try and limit the
spread of weeds and and ensure that all plots are properly cultivated.
Jane will email the plot holders to let them know. JG.
5.24.6 Social area + possible wildlife area.
The hardcore will be tamped down and covered in chippings. Simon will
have a look at different types of stone.
We will then need some trellis to screen the toilet and some raised beds
around the area . SE.
5.24.7 Composting workshop. (13th June)
Jane will email plot holders with details of the workshop. There are 20
places which will be filled on a first come basis. Replies must be in by
24th May, after which the workshop will be offered to other
associations.
A free light lunch will be available to participants. JG.
5.24.8 Memorial garden.
Karen and Jane have bought a selection of plants which are now in the
garden. We will probably have to buy a few more plants to ensure that it
looks effective and colourful for the dedication of the window on 28th
June.
5.24.9 Plant sale. (19th May)
The sale will begin at 10.00 and we will move the plants from Alan's
house and allotment, beginning at 9.00.
There will be a cake stall and we will sell teas and coffees.
As the proceeds will be going towards the CFRs, we could perhaps
position the car outside the Hall, together with the thermometer.
The sale will be advertised on Face Book and posters will be put around
the village. JH.
5.24.10 Composting toilet.
Jane will remind people about the code for the door lock and
instructions for use. JG.
5.24.11 AOB
Taps – The post for one of the taps has rotted at the bottom and
another of the taps is leaking. We will have a look to see what needs to
be done.
Risk assessments – Chris has added a section to the RAs,
concerning the toilet and shed.
Sales from the shed – There is still ground cover and environmesh
in the shed. If plot holders want some, committee members can measure it
out and then let Karen know so that she can send an invoice.
AGM - The AGM will be held on Wednesday 10th July at 7.30 in the
Hall, with a pre-meeting at 7.00.
Poly tunnel – Another plot holder has asked about making a poly
tunnel, with blue hoops and clear plastic. As there are several
structures around the site which are of a similar size, it was agreed
that they could, although it wasn't recommended because of the damage
for strong winds.
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